Poster preparation guidelines for accepted abstracts

Key Upload Deadlines

• Authors selected for Poster Exhibition must upload their final ePoster by 23:59 (GMT+3) on 9 October 2026.
• Authors who selected Oral Presentation consideration during abstract submission must upload their ePoster by 23:59 (GMT+3) on 9 September 2026.
• Authors who selected Oral Presentation consideration but did not upload their ePoster by 9 September 2026 will remain eligible for Poster Exhibition, provided that the final ePoster is uploaded by 9 October 2026.
• Late submissions may not be displayed in the Poster Exhibition or considered for Oral Presentation.

ePoster specifications

Item	Required specification
Language	English.
Document length	One page only.
File type	PDF (.pdf). PowerPoint files must be converted to PDF before upload.
Orientation	Portrait / vertical orientation.
Format	9:16 ratio.
Minimum recommended size	1125 px width x 2000 px height, or 45.72 cm x 81.28 cm, or 18 in x 32 in.
Resolution	300 DPI recommended.
Maximum file size	5 MB.
Font	A minimum font size of 16 pt is recommended. Use standard fonts such as Arial, Calibri, Helvetica, Tahoma, or Times New Roman.
Poster content	Include the abstract title, authors, affiliations, background/objective, methods, results, conclusion, references, funding, and conflicts of interest where applicable.
Media	Images, graphs, diagrams, and tables may be included if they are clear and relevant.
Optional video	MP4 only. Maximum 5 minutes. Maximum one video per ePoster. Maximum 20 MB.

Recommended poster structure

Section	Recommended content
Title block	Abstract title, author names, affiliations, and contact information for the presenting author.
Background and objective	A concise explanation of the scientific problem and aim.
Methods	Key design, sample or model, measurements, and analysis methods.
Results	Main findings are supported by figures, tables, statistics, or qualitative outputs.
Conclusion and relevance	A clear take-home message linked to the selected Summit theme.
Disclosures	Funding, acknowledgments, conflicts of interest, ethics approval, and references where relevant.

Design and Readability Recommendations

• Use a clear visual hierarchy with a title, concise section headings, and sufficient spacing between sections.
• Avoid overcrowding the ePoster with excessive text. Figures, tables, and graphs should be used to communicate the main findings clearly.
• All figures, tables, legends, and labels should be readable when displayed on a digital screen.
• Use high-contrast text and background combinations. Avoid backgrounds or color combinations that reduce readability.
• Use consistent formatting for headings, author information, affiliations, references, and disclosures.
• The title, author list, and affiliations must match the accepted abstract.

Quality check before upload

Before uploading the ePoster, authors should confirm that:

• The ePoster is written in English.
• The file is saved as a PDF.
• The ePoster is one page only and prepared in portrait / vertical orientation.
• The file follows the required 9:16 format.
• The file size does not exceed 5 MB.
• All figures, graphs, tables, legends, and labels are readable at screen size.
• The title, author list, affiliations, and presenting author details match the accepted abstract.
• Permissions have been obtained for any third-party images, figures, tables, or data where required.
• Funding, acknowledgments, conflicts of interest, ethics approval, and references are declared where applicable.
• The ePoster is uploaded before the relevant deadline.

Technical Review and Display

All uploaded ePosters may be checked for technical compliance before display. ePosters that do not meet the required file format, orientation, readability, content, or deadline requirements may not be displayed in the Poster Exhibition.

The Scientific Selection Committee and organizing team reserve the right to request minor technical corrections/ revisions before final display. Authors are responsible for ensuring that the final uploaded version is accurate, complete, and approved by all co-authors.